CANCELLATIONS AND/OR CHANGES MADE BY THE CUSTOMER:
1. Changes to group bookings made by You:
If, after a group booking has been confirmed, you reduce your numbers the payment will be forfeited for any cancelled members. You must notify us in advance (at least 48hrs) of an increase in numbers, we will endeavour to accommodate an increase wherever possible.
2. Cancellation by you 5 days before – other sessions incl. hire
In the event of cancellation by you we do not issue refunds but we understand that things happen and sometimes dates need to be changed. If you inform us by email 5 days before your booked session, we will be happy to reschedule your session to a mutually convenient day / time for free.
Every subsequent reschedule by you (5 days notice applies) will be subject to £15 admin fee.
* we require email: firstname.lastname@example.org as the main way of contacting us regarding cancellations/rescheduling as we receive a high volume of phone enquires which are dealt with by a number of staff and it is important we have a record of these; you are welcome to follow up with a phonecall after sending the email.
3. Cancellation by you less than 5 days but more than 72hrs before
In the event of cancellation by you we do not issue refunds but we understand that things happen and sometimes dates need to be changed. If you inform us by email less than 5 days before the booked session but more than 48hrs before the session, we will be happy to reschedule your session to a mutually convenient day / time at £10 admin fee.
Every subsequent reschedule by you (5 days notice applies) will be subject to another £15 admin fee.
* we require email: email@example.com as the main way of contacting us regarding cancellations/rescheduling as we receive a high volume of phone enquires which are dealt with by a number of staff and it is important we have a record of these; you are welcome to follow up with a phonecall after sending the email.
4. Cancellation by you less than 72hrs before
If you wish to cancel/reschedule your session with less 72hrs notice a full fee will be charged.
As a gesture of good will we may offer you a discount (10-30%) on a future booking made by you (depending on a type of session i.e. group/ private session or equipment hire). Please ask us at the time of cancellation. We will not be able to apply discounts retrospectively without a record of request.
5. Missed sessions
We do not issue any refunds for missed sessions.
CANCELLATIONS AND/OR CHANGES MADE BY ACTIVE360
1. Cancellations by Active360
We very rarely need to cancel or postpone sessions due to inclement weather, adverse river conditions or circumstances beyond our control e.g. unexpected river closures, red flag warnings etc. In such situations we will offer an alternative day/time at no extra charge accommodating your requirements as much as possible or a credit note for future booking if you are unable to make immediate alternative plans.
Refunds will be considered in some circumstances but these are only made on individual basis.
Weather conditions in the UK are changeable and we are used to operating in various conditions. When the conditions are not favourable we may contact you in advance to see whether you still wish to continue with your booking or you would rather postpone.
We are not able to accommodate customers’ weather preferences and we have run some of our best and memorable sessions in challenging conditions e.g. rain and/or wind.
Please share your concerns with us and we will be happy to discuss with you and make any reasonable adjustments to ensure you have an enjoyable experience.
* All our business clients are advised to take out insurance against cancellation of event. Individual clients may wish to consider exploring this option.
2. Changes to group sessions by Active360
Active360 reserves the right to reschedule timetabled group sessions due to low client demand (min. number of participants not reached) or instructor unavailability. Alternative dates will always be offered to customers at no extra charge.
ACTIVE360 POLICY ON USE OF PFDs AND LEASHES
This policy is reviewed frequently and based on our experiences on the river as well as industry best practice. We are always looking to improve safety and are open to new ideas and developments in equipment.
Leashes and PFDs (Personal Floating Device) also known as buoyancy aids are essential safety equipment and both have their uses in water environments. On the sea a leash can be considered essential equipment. When we are running coastal activities we would always use them for paddlers at all levels and to date we have not encountered a situation where a leash would not make SUP safer. Being on the board or holding on to it is the safest place to be in open water In cold water thermal shock (from sudden immersion) and hypothermia from prolonged immersion are significant risks so it’s very important to be able to get back on the board quickly. Generally a coiled knee leash will be suitable for sea trips in open water where there is rarely a situation where a SUP paddler will want to separate quickly from their board. Before using them our coaches will demonstrate how to remove the leash and make sure everyone has practiced this at the start of the session.
What's different about the Tideway?
The Tidal Thames (the Tideway) is a slow moving river (not whitewater) . It is relatively narrow with at high tide 150-200m to each bank from the centre and at low tide considerably less in most reaches It has at times powerful currents of up to 5 knots and many moorings, overhanging trees and piers which can be at some stages of the tide, and particularly on spring tides, hazardous to all river users. On the Thames Tideway a buoyancy aid is essential equipment and we will always provide these and require novice paddlers to wear them. We mostly use low volume buoyancy aids which are suited to SUP and do not make it significantly more difficult to get back on the board. A well fitted buoyancy aid will also help protect the wearer from thermal shock and from hypothermia. If a paddler is pinned against a mooring a buoyancy aid will help them to stay afloat and not get dragged underneath the mooring where there are often obstructions. In some circumstances a buoyancy aid could worsen the situation if a swimmer is dragged by the tide underneath a pontoon or mooring - but on balance we consider it better to wear one and reduce the risk of being dragged down. We have dealt with several incidents in SUP and in kayaking where a swimmer in a buoyancy aid has been pinned against a pier or mooring and they have each time been able to maintain buoyancy until rescued. In each case being leashed to their board or boat may have made things worse if panic had set and the quick release buckle was not found quickly in as entanglement could be fatal Reaching for a leash may require the wearer to bend at the waist, putting them at risk of submerging their head in water. Additionally it would require a free hand, which may not be possible if they are holding onto a buoyant feature such as pontoon, pier or buoy.
We do not provide leashes for novice paddlers on the Tideway as we consider them to place a paddler at significantly increased risk of entanglement in moorings, buoys, bridges, piles and trees (for example) . We consider that only quick release (waist or buoyancy aid attached) leashes are suitable for river use . In our opinion these should only be used by experienced paddlers who have practiced using them on the river in simulated emergency situations and would be unlikely to panic if pinned by the current and entangled in a mooring or tree branch. A leg leash (knee of ankle) could be very difficult to remove quickly in a pinning situation because of the power of moving water against the swimmer.
Opinions on leash use in whitewater are divided as there are many different river environments. We consider the advice below to be the most reasonable and we would follow it on whitewater rivers.
Experienced paddlers should consider the conditions they will be paddling in before setting out when deciding on what safety equipment is appropriate. The best advice in our opinion is provided by Trey Knight * "There is no rule that can be applied to any and all situations except to stop and think objectively about the risks and rewards of wearing a leash or lifejacket”.
For more informaiton on using the Thames for recreation please go visit the Port of London Authority website.
*Kayak and SUP Manager at the US National Whitewater Centre See more at: http://distressedmullet.com/2015/08/29/whitewater-sup-and-leashes/#sthash.hQY3NiCv.dpuf